Upsala computer, data systems to be updated

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City records and billing in Upsala have been maintained by a system purchased in the early 1990s. The City Council approved the purchase of a new office computer and software at Monday’s meeting.

“We have an antique software system,” said Mayor Rollie Johnson. “It is being replaced by software that will allow work to be done with much higher accuracy in less time.”

A proposal by RadioShack for a Toshiba Notebook PC with Microsoft Office Home and Student 2010 at $619.85 was accepted at the meeting.

The Council also approved the purchase of payroll, utility billing and budget software through Banyon Data Systems, Inc. for $10,996.32. This figure includes on-site training and annual support.

“The city was using Banyon in the early 1990s, but when Banyon switched from DOS to Windows, the city chose not to make the upgrade, rendering the system incompatible,” said City Clerk-Treasurer Adrian Welle. “The big change for me is that Banyon will tie all the software systems together. Information will be entered only one time, in one place. The chance for error is reduced.”

Council Member Joan Olson had met with the city’s new auditing firm, Schlenner, Wenner two weeks before, and was told that the current system Upsala is using is obsolete.

“They’ve worked with Banyon,” Olson said. “The audit costs would be much more if the city stayed with the old system.”

“This is the same system that is used in Royalton,” Welle said. “The new software should cut five hours a week of data entry time.”